Business Payroll

Pay employees and suppliers in bulk using Danipa's payroll feature — fast, secure, and with full audit trails.

Overview

Danipa's payroll feature lets businesses send bulk payments to employees, contractors, and suppliers in a single batch. Upload a list of recipients, review the total, and authorize once — Danipa handles the rest.

Requirement: Payroll is available to merchant accounts with Premium KYC tier. See Merchant Dashboard to register.

Setting Up Payroll

Step 1 — Create a Payroll List

1. Log in to the Merchant Dashboard at merchant.danipa.com
2. Go to Payroll → Create Payroll
3. Give your payroll a name (e.g., "March 2026 Salaries", "Q1 Supplier Payments")

Step 2 — Add Recipients

You can add recipients in two ways:

Option A — Add Manually

1. Click Add Recipient
2. Enter their details:
   • Full name
   • Phone number (with country code)
   • Mobile money provider
   • Amount
   • Reference/note (optional — e.g., "March salary", "Invoice #1042")
3. Repeat for each recipient

Option B — Upload CSV

1. Click Upload CSV
2. Download the template file if you don't have one
3. Fill in the CSV with columns:

4. Upload the completed file
5. Danipa validates each row — you'll see any errors highlighted in red

Step 3 — Review

Before processing, review the summary:

• Total recipients — number of people being paid
• Total amount — sum of all payments
• Total fees — bulk payment processing fees
• Grand total — amount debited from your merchant balance
• Invalid entries — recipients that need correction (if any)

Step 4 — Authorize

1. Click Process Payroll
2. Enter your transaction PIN
3. Confirm the batch

Processing

Once authorized, Danipa processes each payment individually:

Processing Time

You'll receive a notification when the entire batch is complete, along with a summary of successful and failed payments.

Payroll Templates

Save time on recurring payroll by creating templates:

Creating a Template

1. After setting up a payroll, click Save as Template
2. Give it a name (e.g., "Monthly Staff Payroll")
3. The recipient list and amounts are saved

Using a Template

1. Go to Payroll → Templates
2. Select a template
3. Review the details — you can edit amounts or add/remove recipients
4. Click Process Payroll

Managing Templates

• Edit — update recipients or amounts
• Duplicate — create a copy to modify
• Delete — remove templates you no longer need

Recurring Payroll

Automate regular payments:

1. Create a payroll or select a template
2. Click Set Schedule instead of Process
3. Choose frequency:
   • Weekly — select the day of the week
   • Bi-weekly — every two weeks on a selected day
   • Monthly — select the day of the month (e.g., 25th)
4. Set a start date and optional end date
5. Confirm

Managing Schedules

Go to Payroll → Scheduled to:

• View upcoming payroll runs
• Pause a schedule temporarily
• Edit the amounts or recipients
• Cancel a scheduled payroll

Important: Ensure your merchant balance has sufficient funds before each scheduled run. You'll receive a reminder 2 days before each scheduled payroll.

Failed Payments

If individual payments in a batch fail:

1. Go to Payroll → select the batch
2. Click Failed Payments to see which ones didn't go through
3. Common failure reasons:

4. Click Retry Failed to reprocess only the failed payments

Reports

Payroll History

View all past payroll runs:

1. Go to Payroll → History
2. Each entry shows: date, batch name, total amount, success/fail count
3. Click to see the full breakdown

Downloadable Reports

Generate reports for accounting:

1. Go to Payroll → Reports
2. Select the date range
3. Choose report type:
   • Payroll Summary — totals by batch
   • Detailed Report — every individual payment
   • Failed Payments Report — only failed transactions
4. Download as CSV or PDF

Fees

Fees are charged in addition to the payment amounts. The total is shown before you authorize.

Security

• Payroll processing requires owner or manager role in the merchant dashboard
• All payroll actions are logged in the audit trail (Settings → Audit Log)
• Large batches (over GHS 100,000) require additional authorization via email confirmation
• CSV uploads are scanned for formatting issues and suspicious patterns